Department\r of\r Chemical\r and\r Materials\r Engineering\r
\r
\r
This\r document\r is\r available\r online\r at:\r
http://www.cme.engineering.ualberta.ca/Graduate/StudentResources.aspx\r
\r
2011 – 2012
Information for Graduate Students
in
Chemical and Materials Engineering
2011 – 2012
Disclaimer: All of the information in this booklet is compiled on a best efforts basis and is believed to be correct at time of publish. In the event of a conflict between these rules and those stated in the calendar, the rules in the calendar shall have precedence. From time to time rules and regulations change. It is the student’s responsibility to be aware of the latest rules and regulations.
August 2011
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Table of Contents
1. Welcome
2. Key Department Contacts 3. Administration Procedures
3.1 Student ID Card – ONECard 3.2 Department Payroll 3.3 Office Assignments 3.4 Building Keys 3.5 Telephone Lists
3.6 Personal Information
3.7 Code of Student Behaviour
3.8 Parking and Automobile Regulations 3.9 Laboratory Safety and Security 3.10 Computer and Network Access 3.11 Medical and Dental Insurance 4. University and Departmental Services
4.1 Mail Service and Mailboxes 4.2 Telephones
4.3 Photocopies and Fax Machines 4.4 Departmental Forms 4.5 Office Supplies
4.6 Conference Rooms and Projector 4.7 Ordering and Shipping Supplies 4.8 Machine and Instrument Shops 4.9 Chemical Services Laboratory 4.10 Purchasing 4.11 CMEGSA 4.12 GSA 4.13 Housing
4.14 University Student Services
4.15 Centre for Teaching and Learning 4.16 University Health Care
4.17 Student Counseling Services 5. Services for International Students
5.1 University of Alberta International 5.2 International Student Orientation 5.3 English Language Training 5.4 Renewing your Study Permit 6. General Information
6.1 Transportation
6.2 Capital Health Link 6.3 Banking
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4 4 5 5 5 5 5 6 6 6 6 6 6 6 7 7 7 7 7 8 8 8 8 8 8 8 9 9 9 9 9 9 10 10 10 10 10 11 11 11 11
7. Organization and Administration of Graduate Programs
7.1 Degrees Offered
7.2 Program Requirements 7.3 Registration 7.4 Seminar
7.5 Research Supervisor 8. M.Eng. Programs 9. M.Sc. Programs 10. Ph.D. Programs
10.1 Course Work
10.2 Ph.D. Program Following an M.Sc. 10.3 Candidacy Examination 11. Course Exclusion List 12. Performance
12.1 General 12.2 Specific
12.3 Ph.D. Programs 13. Financial Assistance
13.1 Scholarships and Fellowships 13.2 Teaching Assistantships 13.3 Research Assistantships 14. Registration
15. Graduate Ethics Training 16. Copies of Thesis 17. Checking Out
Research Project Selection Form
Appendix A Forms TD1 TD1AB
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12 12 12 12 12 13 14 14 14 15 15 16 16 17 17 17 17 18 18 19 19 20 21 21 21 22
1. Welcome Welcome to the Department of Chemical and Materials Engineering at the University of Alberta. On behalf of the entire academic staff, we hope that your studies will be rewarding. Most new graduate students find that the first several weeks are demanding. If you experience any problems, you should consult with one of the graduate advisors shown in the list below. The graduate advisors are there to assist you, and will also monitor your academic progress during your first semester.
Ms. Lily Laser is also a valuable source of information and will assist you throughout your studies. The academic staff members are genuinely interested in meeting new graduate students, and you are encouraged to introduce yourself to each member of the department at the earliest opportunity.
The first part of this booklet gives general information, and the second part gives information about the various graduate programs and student responsibilities. Every student should read this booklet in its entirety. Ignorance of rules and regulations is no excuse.
2. Key Departmental Contacts A listing of departmental staff with contact information can be found on the departmental website. The following are key departmental contacts:
Ken Cadien is the Associate Chair for Graduate Studies
Lily Laser and Mia Law are the Graduate Assistants Vinay Prasad is the Graduate Advisor for Chemical Engineering Adrian Gerlich is the Graduate Advisor for Materials Engineering Fraser Forbes is the Department Chair Patsy John is the Payroll Officer (Payroll)
Sandra McFadyen is responsible for office space
Andrée Koenig is the Laboratory and Safety Coordinator
Kevin Heidebrecht is responsible for keys (Room CME 256)
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3. Administration Procedures 3.1 Student ID Cards – ONECard
After registration you can get your student ID card, called ONEcard, from the ONEcard office located in the basement of Cameron Library. The ONEcard contains your student number, picture and a barcode. This card allows the use of the libraries and the sports centre. For a description of the services available to you through the ONEcard, please see their website: http://www.onecard.ualberta.ca/
3.2 Department Payroll
New Employee/Student form and Direct Deposit form (available from Kevin CME 256 or Andrée at the Safety Seminar), STUDY PERMIT and/or SOCIAL INSURANCE NUMBER (SIN), if available, should be given to the Payroll Officer. If you do not have a social insurance number, please apply for one as soon as possible at the following location: Canada Place, #1440, 9700 Jasper Avenue, Suite 1440, Edmonton, T5J 4C1. You can take the Light Rail Transit system (LRT) to get to Canada Place. Board the train at University Station and alight at Churchill Station.
You will require a letter from the Department to get a SIN card. See Lily Laser with your study permit to request for this letter. You will receive your letter within a few days.
After you have computer access, the following are important links: Regarding your pay information:
http://www.hrs.ualberta.ca/Print.aspx?Pg=256
TD1 and TD1-AB forms (these forms are optional) are available at: http://www.hrs.ualberta.ca/Print.aspx?Pg=313
Complete these forms and forward them to Patsy or Staff and Student Payments, Human Resources (2-60 University Terrace). A chequing account with a Canadian bank must be opened before you will receive payment from the Department. *Please see page 11 for further banking information. Your salary will be deposited directly into this account on the penultimate banking day of the month. Your pay advice can be viewed using Beartracks.
3.3 Office Assignments
The Department will assign a desk for each student during the first semester. Office assignments are done by Sandra McFadyen. Research space will be assigned as required. The necessary keys are issued by Kevin Heidebrecht upon authorization by the research supervisor or the Department Chair. All students must pay a $50.00 deposit and return a signed “New Employee/Student Information Form” before they will be given keys. Please inform Sandra McFadyen if you and your supervisor wish to make a room change. Such changes must not be made without authorization.
3.4 Building Keys
The CME building is locked late each evening and all day on holidays (the building hours are posted on the main doors). To permit access to the building, each student can obtain a key. Complete forms available at CME 256 and take it to Kevin Heidebrecht.
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3.5 Telephone Lists
The Department maintains telephone and contact lists for all staff and students, available on our website: http://www.cme.engineering.ualberta.ca/FacultyStaff/Resources.aspx.
Inform one of the Graduate Assistants if any of your contact information changes (ie: supervisor, telephone number, room number etc.).
3.6 Personal Information
It is the student's responsibility to ensure that their personal contact information is updated with the University at all times. Students can change their contact information by accessing Bear Tracks (www.registrar.ualberta.ca). It is also the responsibility of the student to inform the Department of any changes to his/her immigration status.
3.7 Code of Student Behaviour
The University's Code of Student Behaviour states academic and non-academic offenses for which students will be sanctioned. Students should familiarize themselves with this code, which can be found on the website: http://www.registrar.ualberta.ca/calendar/Regulations-and-Information/Code-Student-Behavior/25.html. Students' attention is drawn in particular to the University's stand on plagiarism and harassment.
3.8 Parking and Automobile Regulations
Questions concerning parking privileges and use of automobiles on Campus should be directed to Parking Services. Their website is: http://www.asinfo.ualberta.ca/ParkingServices, and their office is located at 1-051 Lister Centre (87th Avenue & 116th Street).
3.9 Laboratory Safety and Security
You are required to attend the departmental safety seminar during your first semester. Information regarding the seminar will be distributed accordingly. Please fill out the Working Alone form available on our website, and return the signed copy to Sandra McFadyen. On occasion, the department has experienced laboratory burglary. Please ensure that your laboratory is locked when unattended, and all your personal belongings are locked up in a secure place every day to prevent theft.
3.10 Computer and Network Access
After you have finished your registration, it is necessary for you to complete an on-line form to ensure that you will be added to the department mailing lists and that you will have access to departmental computing resources. The URL for this form is: http://cmesql.eche.ualberta.ca/forms/NewStudent/
3.11 Medical and Dental Insurance
You are encouraged to apply for Alberta Health Care Insurance to provide health care coverage. Go to the International Centre (172 HUB Mall) for instructions and requirements to apply. The Graduate Student Association (GSA) has a dental/health plan to help with medical fees not covered by Alberta Health Care. The cost for this plan is included in your University
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fees. If you are covered by a comparable health or dental plan, you can opt out of the GSA plan by submitting proof of your equivalent coverage to the GSA at 1-37 Triffo Hall. Full-time students are automatically re-enrolled into the dental/health plan each year. For more information, visit the GSA website: http://www.gsa.ualberta.ca/
4. University and Departmental Services 4.1 Mail Service and Mailboxes
Departmental mail for students will be placed in a file in a filing cabinet on the 7th Floor of ECERF. There are 26 files, one for each letter of the alphabet. The letter corresponds to the first letter of your last name. Thus all mail for Bill Jones would be placed in file J, etc. Mail that does not have a proper mailing address will be placed inside a box (outlined in red) and this mail will be sent back as unclaimed after one month. All mail will be inserted into the appropriate file, except for large items, in which case an email will be sent indicating where it may be claimed. All personal mail must be sent to a home address or post office box.
4.2 Telephone
Public call boxes are located in various places. Supervisors may also provide a telephone handset in the lab space for students and Research Staff Members to use. The prime purpose of these handsets is to allow convenient contact with local equipment and material suppliers; consequently, personal calls should be kept to a minimum during business/office hours. Long distance calls cannot be made from these handsets. If you need to make a long distance call, you must obtain permission from your supervisor to receive a long distance code.
4.3 Photocopiers and Fax Machines
The use of the photocopier and fax machine is restricted to office hours and care should be taken to use the equipment. You will need a PIN to access the photocopier. To obtain a PIN, you must have the permission of your supervisor.
* The photocopier / fax machine are to be used for university-related business only. *
Theses are not to be photocopied on department photocopiers. They must be taken to McCallum Printing at 2-50 Cameron Library for duplicating. Also be aware that the University of Alberta has contractual agreements regarding copyright infringement. You should not photocopy large portions of books, because this can constitute copyright infringement.
4.4 Departmental Forms
Many of the forms you need are provided in the Appendix. Photocopy these forms when they are needed. Additional Departmental and other forms can be accessed on the Department website at: http://www.cme.engineering.ualberta.ca/Graduate/StudentResources.aspx
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4.5 Office Supplies
The department does not provide office supplies. They are your or your supervisor’s responsibility.
4.6 Conference Rooms and Projector
The department conference rooms, and the department computer and projector can be booked for research meetings and seminars through our website at: http://bookings.eche.ualberta.ca/
4.7 Ordering and Shipping Supplies
Ensure that your name is included on the address label when ordering supplies. When a package is received in the department, an email will be sent to you to notify you of its arrival. The Department assumes no responsibility for the ordering or delivery of any supplies. For any problems with delivery of packages, contact Supply Management at extension 2-3228. When having items shipped to the department, please add at least one a day for distribution from Supply Management Services to your estimation of arrival. All forms (i.e.: invoices, indent copies, purchase order copies, shipping forms etc.) must be given to the bookkeeper.
Shipping of dangerous goods must be done with the supervision of Andrée Koenig.
4.8 Machine and Instrument Shops
The department has well equipped and staffed machine and instrument shops. Consult your supervisor about access to these facilities.
4.9 Chemical Services Laboratory
A Chemical Technologist, Andrée Koenig, is available to assist students and staff with chemical analytical services. In addition, information on safety, procurement of chemicals and supplies, and on the development and operation of gas chromatographic separations may be available from her.
4.10 Purchasing
Equipment and supplies for teaching or research needs must be requisitioned on either indent forms (for internal university suppliers) or purchase requisition forms (external suppliers). The forms must be approved or signed by staff members with the appropriate signing authority. In all cases, all financial paperwork must be given to the Department Bookkeeper.
4.11 CMEGSA
The Chemical and Materials Engineering Graduate Student Association provides new graduate student orientation, social and recreational activities, representation of graduate students, seminar refreshments etc. Visit their website for more information. http://www.ualberta.ca/CMENG/graduate/gradgroup/
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4.12 GSA
The Graduate Student Association is located at 1-37 Triffo Hall. It provides official representation for graduate students via committees, councils and the media; promotes the general welfare of members; serves and furthers the intellectual, cultural, social, and recreational activities of its members; and represents all academically employed graduate students. For more information on their services, please see their website.
4.13 Housing
The University’s Residence Services rents housing in several residences, including Graduate Student Residences, HUB International and housing for married students in Michener Park. Their website is: http://www.uofaweb.ualberta.ca/residences/. The Students Union Housing Registry (http://www.rentingspaces.ca/search.htm?ref=2) maintains lists of rooms and apartments in the city. Neither the University nor the Department assumes responsibility for finding accommodation for students.
4.14 University Student Services
University Student Services is comprised of nine units, which are located in the Students' Union Building: Academic Support Centre, Sexual Assault Centre (SAC), Career and Placement Services (CaPS), Student OmbudService (SOS), Native Student Services (NSS), Student Counseling Services (SCS), Student Financial Aid and Information Centre (SFAIC), Services for Students with Disabilities (SSD), University Health Centre (UHC). For more information, see: http://www.uofaweb.ualberta.ca/StudentServices/
4.15 Centre for Teaching and Learning
The Centre for Teaching and Learning provides opportunities for graduate students to develop their teaching skills through theory classes and teaching experience. More information on this program is available at: http://www.ctl.ualberta.ca/
4.16 University Health Centre
The University of Alberta medical centre is located on the Second Floor of SUB. They are open Monday through Friday at 8 a.m. - 3:45 p.m. A pharmacy is located at the SUB Bookstore and the hours of operation are Monday through Friday, 8:30 a.m. - 4:30 p.m.
4.17 Student Counseling Services
Student Counseling Services (SCS) offers psychological counseling to current students. There is no charge for individual sessions with counselors. They provide accessible professional psychological service to students who may be experiencing on-going or situational personal, academic, or career-related difficulties. They are located at 2-600 SUB and the hours of operation are 8:30 a.m. - 4:30 p.m.
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5. Services for International Students 5.1 University of Alberta International
The University of Alberta International, located at 3-600 Enterprise Square, 10230 Jasper Avenue provides excellent services and programs to both Canadian and foreign students, such as orientation programs and information on study abroad opportunities.
5.2 International Student Orientation
International students are encouraged to participate in the orientation seminars.
5.3 English Language Training
Students who’s speaking and/or writing skills need improvement are encouraged to acquire basic skills through formal courses. The International Centre in HUB Mall has information on language schools and individual tutors. English language training courses are offered by:
• Faculty of Extension (www.extension.ualberta.ca/faculty/index.aspx)
• Academic Support Centre (www.uofaweb.ualberta.ca/academicsupport)
• Continuing Education through Metro Community College (http://www.metrocommunitycollege.ca)
• Grant MacEwan Community College (www.macewan.ca)
• Norquest College (www.norquest.ca)
5.4 Renewing your study permit
If you want to extend your stay in Canada as a student, you must complete the Application to Change Conditions or Extend Your Stay in Canada. Check the expiry date on your study permit, and make sure you apply before that date. You should apply for renewal at least 30 days before you current permit expires. A letter from the department will be needed to extend your study permit.
If you apply for renewal of your study permit, and the permit expires before you receive an answer, you can continue to study in Canada under the same conditions until you receive a decision. Please bring Patsy a copy of your payment receipt as well as the Canada Post receipt. The receipts should list the date of the application as well as your full legal name.
You should apply to renew your study permit if you intend to travel outside Canada and your permit will expire while you are travelling. You cannot extend your study permit beyond the expiry date on your passport. If your study permit has expired, and you have not applied for an extension, you must leave Canada.
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6. General Information 6.1 Transportation
The City of Edmonton has a public transportation system. The LRT (Light Rail Transit) system offers convenient transportation from the University to Downtown Edmonton, Rexall Place, Commonwealth Stadium, and communities in northern Edmonton, as well as links to South Campus (including the Saville Sports Centre), Southgate Mall and Century Park. The bus system also offers transportation to and from the University. A listing of routes and schedules is available at www.takeETS.com.
All students are required to purchase a U-pass, which allows use of the ETS systems during the periods September to April. Some students will also be assessed a Spring/Summer U-pass for the months May to August. For more information, see the following website: http://www.uofaweb.ualberta.ca/u-pass/
6.2 Capital Health Link
Capital Health Link is a 24 hour a day, seven days a week telephone health advice service answered by registered nurses that anyone in the Capital Health region can access. They provide health care consumers a greater role in managing their own health so they can make informed decisions about their health situations and what health care resources to use from their own homes. Anyone with a health concern can call 780-408-LINK (780-408-5465) to get health advice or information. www.capitalhealth.ca
6.3 Banking
All students must open a chequing account with a recognized Canadian banking institution to receive their financial support. For banking information, note the following contact numbers:
TD Canada Trust: Royal Bank: CIBC:
1-866-222-3456 1-800-769-2511 1-800-465-2422
Bank of Montreal: 1-800-363-9992
Banking information can be entered into Bear Tracks by the student
Students manage their Direct Deposit on-line in Bear Tracks – Employee Self Service 1. After signing in to Bear Tracks select the Direct Deposit link from the left hand navigational menu.
2. Use the Add Account button for the following: - Add new direct deposit information – new set-up
- Add additional direct deposit information. Deposits can be made to more than one account. You can allocate portions of your paycheque to other accounts using either dollar amount or percentage.
3. Use the Edit button for the following:
- Edit existing Direct Deposit information – change the Account Type (Savings or Chequing), change the Bank ID or the Branch number.
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7. Organization and Administration of Graduate Programs 7.1 Degrees Offered
The Department of Chemical and Materials Engineering offers the degrees of M.Eng. and M.Sc. in Chemical Engineering, Process Control, Materials Engineering, and Welding Engineering. It offers Ph.D. degrees in Chemical Engineering, Process Control, and Materials Engineering. Students who initially register in a given degree program require department approval before changing to another program.
7.2 Program Requirements
The Faculty and Departmental requirements for graduate programs are given in the University of Alberta Calendar. Each graduate student is responsible for being familiar with all regulations and requirements specified therein. The calendar can be found on the website: http://www.registrar.ualberta.ca/calendar/. If flexibility within these requirements is permitted, it is left to the Department of Chemical and Materials Engineering to supplement and interpret these regulations pertaining to graduate students in the Department. Each graduate student is responsible for being familiar with the University's major deadlines, found in the Academic Schedule of the University calendar.
7.3 Registration
Registration in the Faculty of Graduate Studies and Research (FGSR) is required immediately for students entering at the beginning of September or January. Course registration should be completed no later than the end of the first week of classes. You should consult your graduate advisor or supervisor for advice on registration. Students must be registered full-time to receive funding from the department. Students must maintain full time registration until their degree is finished, regardless of whether they are working on the University campus or not. It is your responsibility to be aware of all deadlines in the University of Alberta Student Calendar pertaining to registration. Registration can be completed through the Bear Tracks web-based system at https://www.beartracks.ualberta.ca/. If you have any difficulties registering, please see Lily Laser for assistance.
7.4 Seminar
The Department offers a distinguished seminar series, called the D.B. Robinson Distinguished Seminar Series, of which the premier event is the ICI lectures. Other seminars may be offered from time to time. Attendance at a minimum of six of these seminars per academic year is required by all M.Sc. and Ph.D. students throughout the duration of their program. Students starting their program in January must attend at least three of these seminars in their first term. Students who miss the attendance requirement for the D.B. Robinson series will be assigned additional work. In addition, all M.Sc. and Ph.D. students are required to deliver one public presentation on their research. The approval of an external conference presentation to satisfy the seminar requirement is at the discretion of the Associate Chair (Graduate). Seminar notices will be e-mailed to the department and posted on the departmental website. Notices of interest to graduate students and official notices (graduate studies, etc.) are posted on the bulletin board at several locations in the department.
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7.5 Research Supervisor
All MSc and PhD graduate students accepted into the department will have a supervisor and a research area based on interactions with faculty prior to their arrival at the University of Alberta. The \"Research Project Selection Form\" (p.22) must be completed and submitted to the Associate Chair (Graduate), or Lily Laser, or Mia Law. This form requires the student to specify a project and supervisor, and obtain the signature of the supervisor. This form is to be handed in no later than one month after the term begins.
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8. M.Eng. Programs The M. Eng. degree is a course-based program with a small project. Candidates for the M.Eng. degree will be assigned a member of the staff as a counselor, and their programs must be approved by the Department. M. Eng. programs must be completed within six years of initial registration.
The M. Eng. course requirement is eight one-term courses, plus the project course (CME 900) and the ethics course (ENGG 600). At least four courses must be taken from the Department of Chemical and Materials Engineering, of which at least three must be 600 or higher level courses. The balance of the program consists of courses at the 500 or higher level in the Faculty of Engineering, or at the 400 or higher level in a Science Department. The course program must be approved by the Associate Chair (Graduate).
Engineering Projects: The student is required to register in the project course during the last term of study. Under normal circumstances, it should be possible to complete the project within four to six weeks of concentrated work following the winter session.
9. M.Sc. Programs The requirements for the M.Sc. degree consist of successful completion of course work, participation in seminars, completion of the ethics course ENGG 600, and presentation of a thesis which embodies the results of independent research. All M.Sc. students are also required to take on one Teaching Assistantship or one Grader position as part of their program. M. Sc. students must complete all of the requirements within four years from the time they first register as graduate students.
The M.Sc. minimum course requirement is four courses plus the ethics course. At least two courses must be 600 or higher level courses in the Department of Chemical and Materials Engineering. The balance of the courses shall be at the 500 or higher level in the Faculty of Engineering, or at the 400 or higher level in a Science Department. Students in Materials Engineering must take Mat E 640, which counts as one of the two 600 level courses. Reading courses will not count towards the total course requirement. Science courses at the 400 level must be approved by the supervisor and Associate Chair (Graduate). All students entering with qualifying status will be assigned a program of courses by the Associate Chair in consultation with the student's potential supervisor.
10. Ph.D. Programs The requirements for the Ph.D. degree consist of successful completion of course work, participation in seminars, completion of the ethics course ENGG 600, and presentation of a thesis which embodies the results of independent research. All Ph.D students are also required to take on two Teaching Assistantship or three Grader positions as part of their program. Ph.D. students must complete all the requirements within six years from the time they first register as graduate students.
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10.1 Course Work:
The minimum course requirement is six one-term courses plus the ethics course. At least three courses must be 600 or higher level courses in the Department of Chemical and Materials Engineering. The balance of the courses shall be at the 500 or higher level in the Faculty of Engineering, or at the 400 or higher level in a Science Department. Students in Materials Engineering must take MAT E 640, which counts as one of the three 600 level courses. Reading courses will not count towards the total course requirement. The final course program for such students shall be approved in writing by the supervisory committee and is subject to final approval by the Associate Chair Graduate Studies.
10.2 Ph.D. Program Following an M.Sc.
A student admitted to the Ph.D. graduate program in the Department of Chemical and Materials Engineering may be eligible for a Department course exemption if the student has previously completed a recognized graduate degree program at an accredited university. The number of courses will be evaluated and approved on a case-by-case basis. The criteria that must be met before Departmental course or course unit exemption will be considered are:
(1) The supervisory committee and Department agrees that the course(s) in question is (are)
applicable to the student’s degree program
(2) The student achieved a grade acceptable to the Department
(3) The student must not have completed or intend to complete a course of identical course
content at the University of Alberta
The student’s course performance at the previous university and the University of Alberta will be considered prior to Departmental approval of course exemptions. To request a course exemption, the student’s supervisory committee (and not the student) should submit a written request to the Associate Chair (Graduate) with the following information for each course to be considered:
(1) Course Number (2) Course Description (3) Course Content (4) Course Textbook (5) U of A Course Equivalent (6) Grade achieved in the course
The request should be submitted on the form provided for this purpose after the completion of at least two academic terms and the successful completion of the candidacy exam. The student’s academic record will be evaluated and a written decision to the request will be distributed to the student and supervisor, and a copy placed in the student’s file. It is the responsibility of the student with the advisement of the student’s supervisor or supervisory committee to ensure all academic course requirements are met prior to graduation.
Normally FGSR permits a maximum of two courses to be exempted from the program. In exceptional cases, an exemption exceeding two courses may be granted, however, in all cases at least two graduate courses must be taken at the University of Alberta.
The final decision shall rest with the Associate Chair (Graduate).
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10.3 Candidacy Examination:
The Faculty of Graduate Studies and Research requires that a Ph.D. student pass an oral Candidacy Examination. The Department of Chemical and Materials Engineering has specific regulations:
(a) The Candidacy Examination must be held within 16 months of initial registration. No
financial support from the department will be available to students who do not meet this deadline. Departmental support includes TA and RA appointments, discussed in a following section. Students failing to meet the deadline without compelling extenuating circumstances may also be required to convert to the M.Sc. program.
(b) The student shall submit a copy of a Research Proposal to the Associate Chair (Graduate)
within 13 months of initial registration. For students who begin in September 2011, the deadline for the submission of this report is September 30, 2012. For students who begin in January 2012, the deadline shall be January 31, 2013. Six copies shall be submitted to the Graduate Assistant. A copy shall be sent by the Assistant to each member of the Candidacy Examination Committee three weeks before the date of the Candidacy Examination. The Research Proposal should be printed in 12 point or larger font and will not normally exceed 20 pages in length. The proposal may not be modified after submission.
A student who is enrolled in the M.Sc. program and subsequently converts to the Ph.D. program shall be subject to the following rule: the candidacy report shall be submitted within one month of the effective date of program transfer, or 13 months from the date of first registration in the M.Sc. program, whichever is later. The exam shall be held within four months of the effective transfer date or 16 months from the date of first registration for the M.Sc., whichever is later.
11. Course Exclusion List Regardless of any other statement made within this document, the courses in the following list shall not be counted as meeting part of the requirement for completion of graduate courses. The following list is not all inclusive and other courses may not be valid. Students are reminded that all course programs are subject to the final approval of the Associate Chair (Graduate). - INT D 561 Energy and Environment Course (Focus on Oil Sands) - Reading courses
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12. Performance
All graduate students are required to maintain a satisfactory standard of performance to remain in the faculty. The interpretation of satisfactory performance in M.Sc., Ph.D. and M.Eng. programs in the Department of Chemical and Materials Engineering is as follows:
12.1 General
The cumulative grade point average (G.P.A.) used in evaluating a student's performance for M.Eng., M.Sc. and Ph.D. programs refers to a weighted (by term hours) average of the grades in all courses in the student's graduate program. The original grade in a failed course which has been repeated or replaced by an alternate course is included in calculating the G.P.A.
The pass mark in any course taken as part of the program is C+. A failing grade is defined as C or lower for graduate students. All failed courses must be either repeated or replaced by an alternate course acceptable to the Department. It is required that the cumulative grade point average (G.P.A.) at the time of graduation for all courses in the program be not less than 2.7.
A course that is not part of the course requirements should be declared as extra to degree at the time of registration.
12.2 Specific
If the G.P.A. is less than 2.7 after one term of graduate study, the student will be placed on academic probation. A student placed on probation may remove this status by performance in the next term such that the G.P.A. for the course work of both terms is at least 2.7. Being on probation means that students are permitted to stay in the graduate program even though their most recent record is below the standard normally required by the Department. Graduate students are not permitted to stay on probation for two consecutive terms. Students on academic probation do not receive financial support from the Department. If the G.P.A. after two terms of graduate study is less than 2.7 the student may be required to withdraw.
12.3 Ph.D. Programs
A student who wishes to go directly into a Ph.D. program after graduation from a B.Sc. program is required to have first class standing (G.P.A. of 3.5 out of 4 at the University of Alberta, or equivalent).
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13. Financial Assistance Graduate students admitted to the M.Sc. and Ph.D. programs are offered support. No support is available to M.Eng. students. The financial terms are given in writing when the admission decision is transmitted.
Financial support from university funds provided for graduate students is distributed on an annual basis by the Department. Eligible students who qualify for support cannot be guaranteed that this type of financial support will be maintained beyond the periods defined below, regardless of academic performance. Satisfactory progress in course work and research should normally result in continued Department support at approximately the same rate of pay for the following periods: For M.Sc. candidates up to 24 months after the initial registration in the Faculty of Graduate Studies and Research; for Ph.D. candidates entering with an M.Sc. previously awarded, up to 32 months after initial registration in the Faculty of Graduate Studies and Research; and for Ph.D. candidates entering with a B.Sc. degree, up to 48 months after the initial registration in the Faculty of Graduate Studies and Research.
Students should recognize that a work week of 40 hours will normally not be adequate to complete an advanced degree within the above time frame.
Provided that you are making satisfactory progress towards the completion of your degree, you may receive funding until you complete your studies and research. Your appointment in the Department as a graduate student is a full-time responsibility. Therefore, it is expected you will devote all of your time towards your studies. The Department or your supervisor must be notified before you accept additional employment, as this may affect the level of funding you receive from the Department. The stipends for graduate students entering in 2011 are $22,000 per annum for Canadian Citizens/Permanent Residents and $25,000 for Students on Student Visas. The difference in the funding levels is to offset partially the higher tuition fees that students on student visas are required to pay. Note that these amounts include, but are not limited to, income from all sources, including scholarships, bursaries, teaching and research assistantships, fellowships and external funding agencies, including governments and industry.
13.1 Scholarships and Fellowships
Major scholarships and fellowships are usually tenable from September 1. Payments will be made monthly, in advance, i.e., on September 1 for the month of September. Holders of scholarships and fellowships are not entitled to remission of fees unless explicitly stated under the terms of the award. On occasion, scholarship stipends may be augmented with part-time graduate appointments but only to the extent permitted by the scholarship regulations applicable and by the availability of university funds.
Non-scholarship support may be provided from university funds to registered graduate students in return for specific duties during the academic year as follows:
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13.2 Teaching Assistantships
Teaching assistantships (TAs), including TA and Grader appointments, are awarded by the department to graduate students who either have clear potential or demonstrated ability to perform well in the classroom. TAs assist a faculty member in teaching and may be responsible for portions of class development, seminar preparation and delivery, and holding office hours to answer student questions. Graders are primarily responsible for marking assignments in a timely fashion and maintaining a grade book for the recording of marks. The specific responsibilities for TA and Graders are determined at the beginning of the term by the faculty instructor. Letters assigning teaching assistantships will be placed in the student's mailbox within ten days of the beginning of the term. The appointment is usually for one academic term, and exceptional students may be offered additional teaching assistantships for subsequent terms.
13.3 Research Assistantships
Research assistantships (RAs) may be awarded by the department to graduate students who have demonstrated a particular research interest or exceptional research ability. RAs assist a faculty member in research activities, and may be responsible for conducting literature searches, designing and setting up equipment, performing experiments, and analyzing data and research results. The specific responsibilities for RAs are determined at the beginning of the term by the faculty supervisor. Letters assigning research assistantships will be placed in the student's mailbox within ten days of the beginning of the term. The appointment is usually for one academic term. The results of this research may or may not be directly related to the student's thesis topic.
The balance of the stipend, that is, the part not comprised of scholarships, TA and RA, is provided by the research supervisor out of grant or contract funds.
Graduate students attending this university on a Student Visa basis require a work permit (employment authorization) to accept any graduate appointment. Information on the procedure to be followed may be obtained from the Department of Chemical and Materials Engineering Office at the time that the student is notified of the appointment.
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14. Registration For the first term (Sept.-Dec.), registration in the Faculty of Graduate Studies and Research is normally completed before the start of term. For the second term (Jan.-Apr.), registration is normally completed before the start of term.
All graduate students in M.Sc. and Ph.D. programs must register full time if they are paid by the department. All students must maintain full time registration until they finish their degree. Full time registration is defined as a minimum of 9 credits. Students are not permitted to register as part time students.
If a student wishes to withdraw from a course after the registration deadline, they must complete a withdrawal form, which can be obtained from Lily Laser. Written permission from the supervisor must be sent to either the Graduate Assistant or the Associate Chair (Graduate) before the forms will be signed and sent to the FGSR.
Also, because a student must be registered full-time, an add/delete form with registration in Thesis 90X will also be sent to the FGSR with a memo from the Department requesting that this course be added to the student’s transcripts. This means that the student will be obligated to pay for the course that they have withdrawn from as well as the additional credits that must be added for them to maintain their full-time status.
Questions concerning the organization and administration of the programs which are not covered in this booklet or in the Calendar should be directed to the Graduate Advisors.
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15. Graduate Ethics Training Ethics and academic integrity training is mandatory for all newly-admitted University of Alberta graduate students who started their program on or after September 1, 2004. For students who entered prior to Sept. 2006, ethics training consisted of:
1. a web-based course offered by the Faculty of Graduate Studies and Research (FGSR) (equivalent to five hours of training); and/or 2. department-based workshops, seminars, tutorials, etc.
Please view the FGSR’s website at the following address for more information on the G.E.T. training: http://www.gradstudies.ualberta.ca/degreesuperv/ethics/
Students who entered after September 2006 must take and pass the course ENGG 600.
16. Copies of Thesis Arrangements and expenses for thesis preparation, including typing, production of photographs and tables, and duplicating are the responsibility of the student. Instructions regarding thesis format and methods of thesis reproduction are available from the FGSR website (http://www.gradstudies.ualberta.ca/degreesuperv/thesis/prepare.htm). Theses are to be submitted in electronic form following the rules posted for the same on the FGSR website. The student and or the supervisor may desire bound copies for their personal libraries.
17. Checking Out At the conclusion of your studies, you must return all equipment and supplies (unless directed otherwise), keys, tools, etc., that you have used. In particular, irreplaceable items such as bound theses or books must be returned. All garbage and other waste must be disposed of.
All keys must be returned to Kevin Heidebrecht. After an inspection of the space assigned is complete the key deposit will be returned. Please note that it is your responsibility to ensure that your assigned space is left clean for the next occupant.
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University of Alberta
Department of Chemical and Materials Engineering
Research Project Selection Form
2011 - 2012
This form must be returned by all new M.Sc. and Ph.D. graduate students.
Name: __________________________________________________________________ Last/Family First
Degree Program: M.Sc. Ph.D.
Specialization: Chemical Eng Process Control Materials Eng
Supervisor: ___________________________________________________________
Signature of Supervisor: _________________________________________________
Research Project: _________________________________________________________
________________________________________________________________________
This form must be returned to Dr. Cadien or Lily Laser or Mia Law no later than October 1, 2011 (February 2, 2012 for students arriving in January 2012).
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Appendix A Forms
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